Features

Files

Upload files and folders to the cloud
Upload any type of file, not just video
Store files in folders
Create departments, which each have their own storage area
Non-admin users can only access files in departments they have been invited to
Subscribers have an additional private storage area that only they can access
Upload via the web or with various helper apps
Keep track of files you haven't viewed and be alerted to new uploads
Tag files with searchable metadata tags
Color code files
Star files to easily find them again
Download the original file
Download transcoded proxies
Batch download multiple files at once
Hoverscrub thumbnails show a quick preview of a video when hovering over its thumbnail
Press Space on the Files page to preview a file or look inside a folder
Filter files by type, whether they have comments, if you have viewed them, etc
Create aliases to separate comments between different departments
Custom permissions allow you to selectively approve or deny access to users or departments
Establish relationships between files to connect different quality versions of the same file, alternate language versions, etc
Digital Rebellion products can store files and sync settings to the cloud
Replace files
Move files between projects
Download the contents of a folder, department or project as a zip file
Change the thumbnail of a video file
Edit the timecode start point of a video after upload
See a file's entire history directly in the player
Restore deleted files for up to 30 days
Files can be set to expire after a certain date

Media Playback

Play back video and audio files in the browser
Kollaborate references the file's actual timecode, not elapsed time
Edit the timecode start point of a video after upload
Sync timecode to Cut Notes and remotely control playback
Play back videos on an iOS device with CinePlay for iOS
Play back videos on your Mac with CinePlay for Mac
Keyboard shortcuts for playback control (JKL) and note entry
Automatically play the next or previous file when the current video finishes
Loop playback
Synced Sessions - Take part in shared viewing sessions with colleagues, with their playheads synced remotely to yours
Heatmaps - See sections of a video people skipped or watched multiple times

Feedback

Make comments on any type of file, not just video
Annotate comments by drawing over the video
Comments appear as markers underneath the video
Comments by other users will appear live in your player as they are made
Clicking a comment takes you to that position in the video
Color code comments
Reply to existing comments
View comments from another version of a file to check that previous notes were addressed
Filter comments by author, type, color or matching text
Be notified when others comment on a file
Star comments to easily find them again
Search for a specific comment across the entire project
Automatically pause playback upon entering a comment
Create to-do lists from comments and check them off when complete
Create tasks from comments
Export comments to Adobe Premiere, Avid, DaVinci Resolve, FCPX and Final Cut Pro 7 via the Marker Import tool
Export comments to Adobe Premiere via the Adobe Panel plugin
Optionally export only comments of a certain color or by a certain author
Combine comments from all versions of a file inside a single marker list
Import comments from Avid, Adobe Premiere (via FCP XML), Davinci Resolve (via marker EDLs), FCPX and Final Cut Pro 7 into Kollaborate
Comment Streams can be used to take collaborative notes without needing to upload a file. This is especially useful for group note-taking sessions with Cut Notes synced to a common timecode source such as Pro Tools
View comments in a printable view, complete with thumbnails, for sharing with clients

Team

Invite team members by email address
Only admins can invite people to a project
Choose a Role to assign them permissions
Permissions can be overridden on a per-user basis
Choose to manually send new users an activation link instead of having our system email them automatically
Create departments to limit access to content - non-admin users can only access files in departments they belong to
Add users to multiple departments
Departments can be empty, in which case only admins can see inside
Control project privacy so that non-admins can't see others' contact information
Control project privacy so that non-admins can't see who else is on the team
Link your team members' accounts to your subscription so they can create projects on your behalf
Import team members from vCards or another project
Export your team to CSV or vCard formats
See who has viewed and/or downloaded specific files

Versioning

Versions allow you to track revisions between files
Files uploaded with identical filenames are automatically interpreted as new versions
Files can be manually collapsed into version stacks or manually reverted back to independent files
Easily switch between versions when viewing a file
View comments from a different version to the file you are currently viewing so you can check that the previous version's notes were fixed

Approval

Set who can approve files from the Team page
Require more than one person to approve a file before it will be marked as approved
Set custom workflow actions that will occur when a file is approved or rejected, such as color coding or moving it to a specific folder (see Workflows below)
Setup approval chains - so that for example each department head signs off on a file first before it goes to the director for final approval
Set custom labels for Approve/Reject buttons

Workflows

Trigger automatic actions upon events like uploading a file, completing a task or reviewing a video
Automatically color code files
Automatically move files to a different folder
Automatically email out a review link
Automatically add a status label below the file's name (e.g. "Approved")
Automatically adjust file metadata like preventing additional comments once the file has been approved
Set rules for how to process uploaded files on a per-folder basis via Upload Workflows
Automatically assign a File Workflow to an uploaded file (such as color coding it, moving it or requiring approval from others)
Automatically embed watermark images in video and image proxies on a per-folder basis
Automatically embed LUTs in video and image proxies on a per-folder basis
Automatically burn in metadata (e.g. timecode, project name) in video and image proxies on a per-folder basis
Automatically set a file to expire either immediately or after a certain amount of time
Automatically ensure an uploaded file is independent and not considered a version of an existing file, even if the filename matches
Automatically delete the original file after it has been converted to a proxy to save disk space
Workflows can be imported from other projects
The default workflows can be restored if needed

Captions / Transcription

Automatic transcription (beta) in English, French, German, Spanish, Dutch, Italian, Japanese, Russian, Chinese and Hindi
Manually create captions in any language
Export to text, CSV, SRT, VTT or TTML
Import captions from SRT or VTT

Sharing

Send out password-protected access links to people who are not part of the project
Send out password-protected upload links to request files from others without them needing to be part of the project
An unlimited number of shared links can be sent out to an unlimited number of recipients
Links can be set to expire after a certain amount of time
Control additional options such as whether or not the recipient can make comments on the file
View statistics such as how many times a person clicked a link
Allow link recipients to access all versions of a file
Replace a file that the link points to without changing the link URL
Set the maximum number of times a link can be accessed
Optionally force files to download rather than playing in the browser, to encourage the client to download final deliverables
Choose to send the password and link in separate emails

Alerts

By default, users in a Team receive a digest email showing recent changes to a project grouped together to limit the emails they receive
Subscribe to a project or a specific file to get instant email updates instead
Choose which email notifications to receive or switch them off completely
Recent changes to a project can also be viewed on the Dashboard or by clicking the bell icon at the top right of the screen
Recent changes can be viewed in the Today view of the macOS Notification Center with Kollaborate Plugin Pack
Receipts allow you to sign up for alerts whenever a particular user views a file for the first time
See who has not viewed a file and nudge them
Use Incognito Mode to turn alerts off temporarily when you want to do something silently without notifying the rest of your team

NLE Integration

Upload directly to the cloud from FCPX and Adobe Premiere for Mac with the Kollaborate Plugin Pack
Export comments to Adobe Premiere, Avid, DaVinci Resolve, FCPX and Final Cut Pro 7 via the Marker Import tool
Export comments to Adobe Premiere via the Adobe Panel plugin
Import media files directly into Adobe Premiere via the Adobe Panel plugin
Mark off to-do lists directly in the Adobe Panel plugin
Import comments from Avid, Adobe Premiere (via FCP XML), DaVinci Resolve (as a marker EDL), FCPX and Final Cut Pro 7 into Kollaborate
Use Comment Streams to make cloud notes via Cut Notes on media that doesn't exist in the cloud, such as your NLE's timeline

Tasks

Delegate tasks to others or leave tasks unassigned and let colleagues assign themselves
Task owners can upload related files (e.g. mockups) to help the user complete the task
Assignees can upload deliverables which the task owner can accept or reject
View task history
Comment on tasks
Be alerted to changes in the task (e.g. a new deliverable available or a status change) with email alerts
Export tasks to calendar files
Batch task management
Color-coding for overdue, due soon or high priority tasks
Automatically trigger workflow actions (such as sending out a review link) when a task is completed

Uploading Options

Drag files onto the Files page to directly upload them to the site
Kollaborate Transfer - Desktop batch uploader with watermarking support
Kollaborate Folder Watcher - Copy files into a specific folder on your computer to automatically upload them to the cloud
Upload directly from FCPX and Adobe Premiere for Mac with the Kollaborate Plugin Pack

Customization / Integration

Change the logo of the site to your company logo
Change the URL of the logo to point to your company website
WebHooks can trigger a script on your server when events like new uploads or comments occur, which you could use to integrate with an in-house work scheduling system for example

Security

All projects are private by default - users must be specifically granted permission to access the project
All connections are encrypted
Your files are encrypted on our servers
Departments can be used to limit team members' access to files
Set custom permissions on a file to prevent access by specific users or entire departments
Project privacy options can prevent non-admins seeing who else is on the team on a department- or project-wide basis
Multi-factor authentication available (also known as two-factor authentication)
Use Upload Workflows to automatically add visual watermarks to video and image files
Set sensitive files to expire after a certain amount of time
Set links to expire after a certain time or a certain number of views
Disable thumbnails for specific files

Self-Hosting

Run Kollaborate in-house with Kollaborate Server
Entirely independent - no data touches our servers
No storage limitations
No user limitations with the Unlimited package
Customize the logo and color scheme
Customize departments
Provide cloud-based encoding via the optional Kollaborate Encoder add-on
Works with all of our helper apps - just change the URL in each apps' preferences to point to your local server